Vehicle Costs, Maintenance and Utilisation Under Control for Taxi Fleets
Mileop shows per vehicle what comes in, what goes out, and where money is lost — costs, maintenance deadlines, and utilisation in one dashboard, without spreadsheets and without manual calculation.
| Plate | Revenue | Margin |
|---|---|---|
| M-TX 1042 | $2,100 | +$720 |
| M-TX 2218 | $1,780 | −$210 |
| M-TX 0834 | $2,300 | +$600 |
| M-TX 3301 | $1,120 | −$190 |
Used by taxi companies across Germany and beyond
Revenue comes in. Whether each vehicle actually makes money stays unclear.
Vehicle costs end up in spreadsheets — or nowhere at all
Fuel, leasing, repairs, and insurance are rarely added up per vehicle. By month-end you know what the fleet earned in total, but not which vehicles are profitable and which are quietly running at a loss.
Maintenance deadlines are noticed too late
MOT, oil change, brake pads, tyres: without a central overview, due dates surface only when the vehicle is already sitting in the workshop — unplanned and expensive.
Utilisation is estimated, not measured
How many hours does each vehicle actually stand idle? Which shift consistently underperforms? Without utilisation data, decisions about vehicle purchases, driver assignments, and shift planning are guesswork.
Costs, maintenance, and utilisation — all in one view.
See per vehicle what's left — not just what came in
Mileop stacks revenue against fuel, leasing, repairs, insurance, and other costs — per vehicle, per week, per month. You see at a glance which vehicles are profitable, which are barely covering costs, and which are running at a loss — early enough to act.
- Automatic cost tracking per vehicle (fuel, leasing, repairs, insurance)
- Margin per vehicle updated daily
- Sorted by profitability — not by revenue
- Monthly export for accountants and management
| Plate | Revenue | Margin |
|---|---|---|
| M-TX 1042 | $8,960 | +$3,010 |
| M-TX 0834 | $9,150 | +$2,870 |
| M-TX 2218 | $7,490 | −$210 |
| M-TX 3301 | $5,690 | −$200 |
See maintenance deadlines in time — not when the vehicle is already in the workshop
Mileop tracks all maintenance deadlines centrally — MOT, oil change, tyre rotation, brake pads, annual inspection. You get a reminder 30 days before a deadline and always know which vehicles need attention soon. An unplanned workshop day costs a full shift of revenue — planning ahead costs nothing.
- Central maintenance list for every vehicle
- 30-day email reminders before deadlines
- Full workshop history per vehicle
- Cost capture per maintenance event
| Plate | Service type | Due |
|---|---|---|
| M-TX 3301 | MOT inspection | Mar 14 |
| M-TX 2218 | Oil change | Mar 21 |
| M-TX 0834 | Brake pads | Mar 28 |
| M-TX 1042 | Tyre rotation | Apr 04 |
Know which vehicles sit idle too long — and why
Mileop automatically tracks active hours, empty runs, and idle time per vehicle. You see which shifts underperform, which vehicles consistently run below their potential, and where a different driver assignment would squeeze out more revenue.
- Active hours and idle time per vehicle, daily
- Utilisation comparison across the full fleet
- Empty-run share per vehicle and shift
- Weekly trend with outlier flagging
| Plate | Active | Utilisation |
|---|---|---|
| M-TX 1042 | 38.4 h | 81% |
| M-TX 0834 | 35.1 h | 74% |
| M-TX 2218 | 24.6 h | 52% |
| M-TX 3301 | 19.8 h | 41% |
One price. All modules. No setup fee.
Mileop ships at one flat monthly price — vehicle costs, maintenance management, and utilisation analysis all included. Monthly cancellation, no setup fee, no add-on puzzle.
What taxi operators ask us before signing up
How much does Mileop cost?
Mileop starts at $119/month for up to 25 vehicles, then +$3/vehicle/month. No setup fee, cancel monthly.
Which costs can I track per vehicle?
Fuel, leasing, insurance, repairs, and other expenses — entered manually or imported from common accounting tools.
Does Mileop replace our dispatch or booking software?
No. Mileop runs alongside your existing dispatch or taxi booking system and adds cost transparency, maintenance management, and utilisation analysis on top.
What happens when a vehicle misses a maintenance deadline?
Mileop flags the vehicle as overdue and surfaces it in the dashboard. Automatic roster blocking is optionally available.
How fast can we get set up?
Most taxi operators are live within three days, including import of existing vehicle and cost data.
Is our data stored in a GDPR-compliant way?
Yes, hosting and processing are GDPR-compliant, within the EU.
Which vehicles make money. Which don't. Visible every day.
We're currently onboarding new taxi operators to Mileop. Drop your work email — we'll be in touch this week with a slot.