Taxi Driver Management Software — Onboarding, Documents and Time Tracking in One Place
Mileop brings driver onboarding, licence and document control, working time tracking, and driver settlements into one workspace. No paper pile, no missing document, no manual calculation at the end of the month.
| Driver | Status | Working time |
|---|---|---|
| Kerim Yildiz | On shift | 6.2 h |
| Fatma Arslan | On shift | 7.1 h |
| Slobodan Petrić | On break | 4.8 h |
| Ali Hassan | Off | — |
Used by taxi companies and private hire fleets across Germany
You run shifts. The admin runs after you.
Driver onboarding still runs over WhatsApp and printed forms
New driver, new chaos: passenger transport licence, ID, concession proof, bank details — all sent as a photo in a group chat or stacked on the desk. It takes days to get everything complete, days where the driver can't start yet. When a document expires, you usually find out too late.
Working hours get entered by hand at the end of a shift
Shift start, shift end, breaks, overtime — recalled from memory, sometimes from a logbook, rarely from a reliable source. The result is billing errors, disputes over hours, and a month-end close that takes longer than it should.
Driver settlements eat hours every month
Revenue share, fixed wage, expenses, deductions — every driver has their own arrangement, and the settlement still runs through Excel or your accountant. Mistakes happen, drivers ask questions, and the correction costs more time.
From the first signature to the monthly settlement — all in Mileop.
New driver ready to start in one day — not one week
Mileop walks new drivers through the entire onboarding process digitally: upload documents, sign forms, complete required fields. You see at a glance which driver is still outstanding and what is missing — without back-and-forth messages.
- Digital onboarding with a checklist per driver
- Document upload directly by the driver via smartphone
- Automatic completeness check before activation
- All documents centrally archived and searchable
| Driver | Step | Status |
|---|---|---|
| Kerim Yildiz | Documents | Complete |
| Fatma Arslan | Contract | Pending |
| Slobodan Petrić | Licence | Uploaded |
| Ali Hassan | Bank details | Pending |
Shift times tracked automatically — not reconstructed in the evening
Mileop records shift start, shift end, and breaks per driver digitally. Overtime, absences, and monthly totals are calculated automatically — in the format your accountant or payroll software can process directly.
- Digital time tracking per driver — no paper timesheet
- Automatic calculation of overtime and absences
- Monthly summary per driver as an export
- Compliant with working time recording requirements
| Driver | Shifts | Hours |
|---|---|---|
| Kerim Yildiz | 5 | 42.5 h |
| Fatma Arslan | 4 | 36.0 h |
| Slobodan Petrić | 5 | 40.8 h |
| Ali Hassan | 3 | 27.5 h |
No expired document slipping through in live operations
Passenger transport licence, driving licence, concession proof, medical exams — Mileop tracks every deadline centrally, reminds you 30 days before expiry, and automatically blocks the driver from the roster the moment a required document is no longer valid.
- Central document list per driver with expiry dates
- 30-day email reminders before expiry
- Automatic roster block on expired documents
- Digital licence check per § 21a StVG
| Driver | Document | Due |
|---|---|---|
| Fatma Arslan | Passenger licence | Mar 14 |
| Ali Hassan | Driving licence | Mar 21 |
| Slobodan Petrić | Medical exam | Mar 28 |
| Kerim Yildiz | Concession proof | Apr 04 |
One price. All modules. No setup fee.
Mileop ships at one flat monthly price — driver onboarding, time tracking, document control, and driver settlements all included. Monthly cancellation, no setup fee, no add-on puzzle.
What taxi operators ask us before signing up
How much does Mileop cost?
Mileop starts at $119/month for up to 25 drivers, then +$4/driver/month. No setup fee, cancel monthly.
Can drivers upload their own documents?
Yes, drivers upload documents via a smartphone link without needing their own Mileop account. You see the upload immediately in the dashboard.
Does the time tracking cover legal working time recording requirements?
Yes, the recording and export are aligned with statutory requirements for working time documentation.
Does Mileop replace our payroll or accountant?
No. Mileop delivers a clean export that your accountant or payroll software can process directly.
How long does setup take?
Most taxi companies are live within three to five business days, including import of existing driver data.
Is our data stored in a GDPR-compliant way?
Yes, hosting and processing are GDPR-compliant, within the EU.
Onboarding digital. Hours tracked. Documents under control.
We're currently onboarding new taxi companies and private hire fleets to Mileop. Drop your work email — we'll be in touch this week with a slot.