Taxi Business Intelligence Software: Revenue, Costs and Profitability Per Vehicle in One View
Mileop brings revenue analysis, cost tracking, and utilization reporting for taxi businesses into one dashboard. No spreadsheets, no guesswork — see per vehicle what comes in, what goes out, and where money is being lost.
| Vehicle | Revenue | Result |
|---|---|---|
| HH-TX 1042 | $312 | +$87 |
| HH-TX 2218 | $198 | −$34 |
| HH-TX 3301 | $274 | +$61 |
| HH-TX 4477 | $143 | −$91 |
Used by taxi operators and dispatch companies across Germany
You know what you earned. Whether each vehicle is actually profitable is a different question.
Revenue and costs live in separate systems — or not at all
Trips come from dispatch, fuel from receipts, wages from payroll, repairs from the workshop invoice. Nobody consolidates them. At month end you know your total revenue, but not which vehicle is making money and which one the others are subsidising. Decisions about new vehicles, driver changes, or shift adjustments are made on gut feel, not numbers.
Idle time and utilization are estimated, not measured
How many hours does each vehicle actually stand still? How much fuel does a driver burn on empty runs between fares? How do morning and night shifts compare in revenue efficiency? Without systematic utilization analysis there's no basis for smarter shift planning, driver comparisons, or route consolidation. You're optimizing blind.
Vehicle costs surprise you instead of being planned
Servicing, tyres, inspections, minor accident repairs: these costs hit irregularly and are rarely assigned to a specific vehicle and month. A vehicle with solid revenue looks profitable until two unplanned workshop visits in the quarter have quietly pushed the result negative. Without a per-vehicle cost history, you find out too late.
Revenue, costs, and profitability — per vehicle, per driver, per day.
All income in one view — sortable by vehicle, driver, and day
Mileop consolidates trip revenue from all sources — dispatch, fixed-price bookings, cash, card — and shows it daily per vehicle and driver. You see not just total revenue but average fare per trip, revenue per hour, and daily trends. At a glance you know which drivers and vehicles are carrying the business — and which are running below the fleet average.
- Trip revenue per vehicle and driver consolidated daily
- Average fare per trip and per hour
- Shift comparison: morning, evening, night by revenue
- Export-ready for accountants and tax audits
| Vehicle | Driver | Revenue |
|---|---|---|
| HH-TX 1042 | A. Yilmaz | $1,847 |
| HH-TX 2218 | M. Kowalski | $1,312 |
| HH-TX 3301 | T. Nguyen | $1,604 |
| HH-TX 4477 | S. Öztürk | $988 |
What each vehicle actually costs — fuel, wages, and maintenance together
Mileop tracks every cost category per vehicle: fuel costs from receipts or fleet card imports, wage costs per shift and driver, maintenance and repair costs from workshop invoices, and other operating expenses. Every line item is assigned to a vehicle and a month. For the first time you have a complete cost history per vehicle — no estimates, no averages, just real numbers from your operation.
- Fuel costs per vehicle automatically tracked
- Wage and shift costs assigned per driver
- Maintenance and repair costs with date and receipt
- Monthly cost summary per vehicle, exportable
| Vehicle | Fuel | Total costs |
|---|---|---|
| HH-TX 1042 | $312 | $1,104 |
| HH-TX 2218 | $287 | $1,398 |
| HH-TX 3301 | $301 | $1,189 |
| HH-TX 4477 | $334 | $1,521 |
Which vehicle makes money — and which one burns it
Mileop puts revenue and costs per vehicle side by side and shows the real result: profit or loss, daily and monthly. At the same time Mileop tracks utilization per vehicle — hours active, hours idle, which shifts produce the highest revenue efficiency. You get the foundation to rework shift plans, compare drivers, and make fleet decisions based on numbers rather than instinct.
- Profitability per vehicle daily and monthly
- Utilization rate and empty-run share per vehicle
- Shift comparison by revenue efficiency
- Early warning on vehicles running at a loss
| Vehicle | Revenue | Result |
|---|---|---|
| HH-TX 1042 | $7,204 | +$1,847 |
| HH-TX 2218 | $5,108 | −$312 |
| HH-TX 3301 | $6,617 | +$1,104 |
| HH-TX 4477 | $3,841 | −$698 |
One price. All modules. No setup fee.
Mileop ships at one flat monthly price — revenue analysis, cost tracking, and profitability reporting all included. Monthly cancellation, no setup fee, no add-on puzzle.
What taxi operators ask us before signing up
How much does Mileop cost?
Mileop starts at $119/month for up to 20 vehicles, then +$4/vehicle/month. No setup fee, cancel monthly.
Where does the revenue data come from — do I enter everything manually?
No. Mileop imports trip revenue from common dispatch systems and cash registers. Any source that isn't automatic is configured once during onboarding.
Can we connect the cost analysis to our payroll?
Yes, wage and shift data can be imported or entered manually per driver. Everything is automatically assigned to the right vehicle.
How long until we see meaningful numbers?
As soon as you import your first data you'll see revenue and costs per vehicle immediately. For reliable trends, four weeks of operating data is usually enough.
Does Mileop replace our dispatch system or cash register?
No. Mileop runs alongside your existing systems and pulls data from them. It replaces nothing — it brings everything together.
Is our business data stored in a GDPR-compliant way?
Yes, hosting and data processing are GDPR-compliant, within the EU.
Finally know which taxi makes money — and which one doesn't.
We're currently onboarding new taxi businesses to Mileop. Drop your work email — we'll be in touch this week with a slot.