DRT Utilisation and Cost Control in One Dashboard for On-Demand Operators
Mileop shows you daily which zones are running efficiently, which trips are losing money, and where on-demand operations break even. No spreadsheets, no manual data merging — one dashboard for utilisation, cost, and revenue per zone and time window.
| Zone | Trips | Utilisation |
|---|---|---|
| Zone North | 84 | 74% |
| Zone South | 61 | 52% |
| Zone East | 48 | 38% |
| Zone West | 93 | 81% |
Used by DRT operators and transport authorities across Germany
The transport authority wants to know if DRT pays off. The answer lives in three different systems.
Utilisation data arrives too late and from too many sources
Booking system, vehicle telematics, and driver shifts sit in separate exports. Understanding whether Zone South on Tuesday evening is genuinely underserved or just over-scheduled takes hours of merging CSVs in Excel. By the time the analysis is done, the week is over — and the decision about whether to deploy more or fewer vehicles gets made on gut feel again. That costs money in both directions: too much capacity in weak zones, too little in strong ones.
Empty runs and dead time are never tracked systematically
Every empty run is a direct cost — driver wages, fuel, vehicle wear, with zero paying passengers. Yet empty runs typically land under "other trips" in most systems and never appear as their own KPI in reporting. Without a clear empty-run rate per zone and time window, there is no basis for targeted scheduling decisions. Operators who want to reduce the share simply have no reliable starting point.
Cost per trip and revenue per zone are never put side by side
Revenue data lives in the booking system; cost data lives in the accounting software. The two worlds rarely meet — and when they do, it's manual, at the end of the quarter, when nothing can be done about the cost structure anymore. Operators who need to demonstrate to their commissioning authority that DRT is economically viable are often left working with approximations.
From booking to contribution margin — all in one dashboard.
Which zone runs, which runs empty — visible every day
Mileop pulls bookings, vehicle data, and shift plans together automatically and shows utilisation per zone, time of day, and day of week in one dashboard. You see immediately whether Zone North on Monday mornings is systematically overloaded and Zone South on Friday evenings is chronically underused — and can adjust vehicle distribution based on data before the transport authority asks in the quarterly review. No manual merging, no stale weekly reports — the number is there when you need it.
- Daily utilisation rate per zone and time window
- Week-on-week and month-on-month comparison at a glance
- Heatmap: when and where demand is systematically over- or under-served
- Export for authority reports and commissioning conversations
| Zone | Trips | Utilisation |
|---|---|---|
| Zone North | 412 | 78% |
| Zone South | 284 | 51% |
| Zone East | 196 | 39% |
| Zone West | 503 | 84% |
Empty runs as a cost line — not a footnote
Mileop tracks every trip without a paying passenger as its own KPI and maps it to the relevant time and zone window. You see the empty-run rate per vehicle, per zone, and per day of the week — and can tell whether the problem lies in scheduling, the booking platform, or genuine demand weakness in the zone. With these numbers, you can shift shift times deliberately, redistribute vehicles, and enter contract negotiations with the commissioning authority backed by solid data rather than estimates.
- Empty-run rate per vehicle, zone, and day of week
- Automatic cost allocation per empty run (driver, fuel, wear)
- Trend indicator: is the empty-run share rising or falling?
- Direct comparison between zones to identify structural problems
| Vehicle | Zone | Empty runs |
|---|---|---|
| Bus 04 | Zone South | 31% |
| Bus 07 | Zone East | 28% |
| Bus 02 | Zone North | 12% |
| Bus 08 | Zone West | 9% |
Cost and revenue per zone side by side — not just at quarter-end
Mileop connects booking revenue with running operating costs per vehicle and zone, and calculates the contribution margin per route and time window. Instead of discovering at the end of the quarter that Zone East has been running at a loss, you see it daily — and can open a conversation with the commissioning authority about adjustments before the deficit compounds. For transport authorities that need to account for the economic viability of DRT operations to municipalities or district councils, Mileop delivers the numbers in the right format.
- Contribution margin per zone, vehicle, and time window
- Revenue vs. cost in direct comparison
- Early warning on persistently loss-making zones
- Export for authority and municipal reporting conversations
| Zone | Revenue | Contribution margin |
|---|---|---|
| Zone West | €8,410 | +€1,940 |
| Zone North | €6,820 | +€880 |
| Zone South | €4,290 | −€380 |
| Zone East | €2,960 | −€710 |
One price. All modules. No setup fee.
Mileop ships at one flat monthly price — utilisation analysis, empty-run controlling, and profitability reporting all included. Monthly cancellation, no setup fee, no add-on puzzle.
What DRT operators ask us before signing up
How much does Mileop cost?
Mileop starts at $119/month for up to 25 vehicles, then +$4/vehicle/month. No setup fee, cancel monthly.
Where does Mileop pull data from?
Mileop connects to your booking system, telematics, and shift plan. Which integrations are available gets confirmed during onboarding.
Can we export reports in our authority's format?
Yes, standard formats for transport authority and municipal reporting are built in; custom formats are handled during onboarding.
Does Mileop replace our booking or dispatch system?
No. Mileop runs alongside your existing systems and adds utilisation, cost, and profitability analysis as a separate layer.
How fast can we go live?
Most operators are live within a week, including connection to existing data sources.
Is our operational data stored in a GDPR-compliant way?
Yes, hosting and processing are GDPR-compliant, within the EU.
Utilisation tracked. Empty runs controlled. Profitability visible every day.
We're currently onboarding new DRT operators and transport authorities to Mileop. Drop your work email — we'll be in touch this week with a slot.